Hoopers Inclusive

Name: Julia Connett

Duties:

• Providing leadership and direction to the committee
• Responsible for ensuring the committee achieves its objectives
• Steer committee meetings to ensure that they're efficient and productive
• Make sure everyone is fulfilling their individual responsibilities
• Act as a signatory for the committee
• Ensure the committee is focused on good governance
• Primary spokesperson for the committee
• Leading meetings
• Agenda planning
• Providing team support
• Representing the organisation externally
• Report on issues or noted themes brought by other committee roles
• Receive reports from other key roles such as finances and spending
• Prepare agendas for appropriate equipment spending

Name: Liz Spain

Duties:

• Supports the chair in their role
• Perform the duties of the chair when the chair is unable to do so
• Have an understanding of the responsibilities of the chair and work in conjunction with the producing of minutes
• Work in conjunction with the chair leading meetings, assisting with agenda planning, providing team support, and representing the organisation externally
• Leading meetings
• Agenda planning
• Providing team support
• Representing the organisation externally
• Report on issues or noted themes brought by other committee roles

Name: Alli Slipszenko

Duties:

• Detailed note taking during meetings
• Creating and managing the permanent record
• Correspondence and liaison with other committee roles and recording
• Documentation of each meeting in the form of meeting minutes
• Prepare the annual reports and record any changes
• Liaise with other key roles and maintain records of grievances, breaches in safeguarding
• Attend and record grievance meetings
• Work with the treasurers in producing annual financial statements

Name: Julie Sherlock, Bobbie Shaw

Duties:

• Manages the financial records
• Manage incomings and outgoings for each event
• Authorise expenditure for organisation essentials
• Ensure that everyone understands the financial position of the organisation
• Provide annual financial statement

Name: Jeni Aston

Duties:

• Ensuring the organisation follows all relevant laws, regulations, and internal policies by actively monitoring activities
• Identifying potential risks
• Developing and implementing compliance policies
• Conducting training programs in conjunction with other relevant committee roles
• Managing non-compliance issues
• Safeguarding the organisation's reputation, mitigating legal risks by maintaining ethical business practices
• Policy development: creating and updating internal policies and procedures that align with legal requirements
• Conducting regular risk assessments to identify areas where compliance issues might occur
• Investigating and reporting any potential compliance violations

Name: Liz Spain

Duties:

• Protects children and adults from abuse, neglect, and exploitation
• Prevent harm and respond to concerns
• Assess need via communicating with relevant groups to understand their needs
• Investigate concerns and allegations
• Report concerns to the relevant authorities
• Work with the compliance and policy officer to develop and implement safeguarding policies
• Support the committee through information sharing and training
• Monitor any safeguarding issues, trends and update the committee
• Make referrals to relevant agencies
• Work with other agencies upon the identification of safeguarding issues
• Give evidence in court if required
• Work within the principles of recognising, responding, reporting, recording and referring
• Liaise with the secretary upon the receipt of any safeguarding issue identified or received

Name: Laura D'Allen

Duties:

• Be the point of contact for any grievances received
• Inform the Chair and Secretary if a grievance is received and copy them in with any correspondence / meeting minutes
• Respond to the complainant in writing as per policy guidelines
• Investigate any grievances received
• Keep records of any persons spoken with
• Keep the complainant informed of the status of their grievance throughout the investigation process
• Respond in writing to the complainant with the outcome
• Produce outcome reports to be sent to the chair for approval
• Bring to the committee lessons learned and suggestions for improvement / prevention of a repeat of the grievance

Name: Jeni Aston

Duties:

• To support the designated lead with all aspects of their role

Name: Janet Measham, Andy Partridge

Duties:

• Develop strategic communication practices to promote understanding, positive representation, and advocacy for groups that are often excluded or underrepresented in our sport, which may include: children; people of colour; LGBTQ+ individuals; people with disabilities; people with learning disabilities; people who are not neuro typical; people with mental health issues
• Ensure the organisation works in a way which removes stereotyping and promotes inclusivity
• Build genuine relationships with those groups with the aim of understanding their concerns, perspectives and barriers to the sport
• Tailor communication strategies to resonate with the specific groups and the experiences of them
• Actively challenge harmful stereotypes, misinformation and discrimination at events
• Ensuring inclusive communication practices
• Recognise the diverse experiences and needs within marginalised groups and actively encourage participation in events and within the committee

Name: John Leeds, Bobbi Leeds

Duties:

• Ensuring that all equipment within the organisation is properly maintained through regular inspections by the trainers or the lead
• Supporting the maintaining of equipment and ensuring it adheres to organisation specifications and is safe
• Preventive maintenance: carry out inspections to identify potential issues before they become major problems
• Address issues that arise during its use at events
• Follow organisation regulations and ensure any equipment made or purchased falls within this
• Maintaining records of: equipment held; equipment purchased; repairs required; equipment disposed of; create a priority list of equipment; wish list of desired equipment

Name: Jeni Aston

Duties:

• Production of materials: content development ensuring all published content aligns with the organisation's brand and objectives
• Acting as the central point of contact for all aspects of creating and releasing publications, whether print or digital
• Developing editorial content creation
• Reviewing and editing content for accuracy, style, and consistency
• Managing the distribution of publications across various channels, including print and online platforms

Name: Laura D'Allen

Duties:

• Oversee the organisation's inclusion and diversity efforts and initiatives
• Advise the committee on best practices to promote and foster diversity and establish an inclusive and welcoming organisation
• Work with the compliance lead to develop information sharing around diversity and inclusion
• Actively encourage diversity within the organisation committee and its target audience
• Investigating concerns or reports related to discrimination or harassment at events
• Maintaining up-to-date knowledge of Diversity and Inclusion themes
• Liaison with the secretary around the maintaining of information and records about diversity and inclusion
• Monitor diversity and inclusion policy and feed into annual policy review

Name: Lyra D'Allen

Duties:

• Support the end of class scoring
• Participate in award ceremonies
• Hand out rosettes and trophies
• Ensure all rosettes and trophies are correct
• Maintain a fair approach to awards for non-qualifying runs